Policies & Transparency

Policies & Transparency

Copyrights

Copyright of the text materials contained in the website is owned by the Bush Foundation. Text materials may be used, downloaded, reproduced, publicly displayed or reprinted for personal or noncommercial purposes provided the following attribution appears in all copies: "Reproduced with permission of the Bush Foundation, Saint Paul, Minnesota." Permission to reproduce materials for commercial use (e.g., book publishing) must be obtained in writing. Text materials included in this site may not be modified in any way. The site may also offer software, graphic images, data, and other non-text-based materials. All rights to these materials are reserved to the Foundation and/or the copyright owners who license such materials to us.

Privacy

The Bush Foundation uses web software to track visitor information on our webpages. The data is then analyzed internally for trends, which help provide more useful information to visitors. No personal information is collected during this tracking process. In a few instances, the Bush Foundation asks visitors to submit personal information, such as email or postal addresses, in order to deliver requested information or materials. We do not share, sell or otherwise willfully disclose this personal information to any third party.

Links

For informational purposes only, this site contains links to websites created, maintained and controlled by other organizations and individuals. The Bush Foundation has no responsibility for the content of any website to which a link is provided. These links are provided for your convenience and are not intended as an endorsement by the Foundation of the organizations or individuals operating these sites, a solicitation to contribute to these organizations or individuals, nor as a warranty of the information the sites contain. The Bush Foundation does not have responsibility for the content of sites that link to its site and reserves the right to request that links to its site be removed.

Photographer/Artist Credits

All images are royalty-free and/or use by the Bush Foundation has been permitted courtesy of the copyright holder. All images are used with permission, and may not be reproduced in any form without express written consent of the owner. 

Conflicts of Interest/Code of Conduct Policy

The Foundation has a conflict of interest/code of conduct policy that applies to our Board, staff, key partners and vendors in the communities we serve. Our goal is to avoid situations where our relationships impair our ability, in fact or appearance, to be independent in our decision making. To that end, the conflict of interest/code of conduct policy is part of all contracts, and the Foundation collects annual statements from staff and Board identifying relationships that could potentially impair the independence of decision-making. We work diligently to avoid such conflicts. We communicate our policy regularly to the Board as we forge new relationships in pursuit of our goals.

Financial Information

The financial information for the Bush Foundation is reported each year in its annual report and through various tax returns. 

Articles and Bylaws/Board and Committee Charters

The Foundation’s governance structure is defined in its articles and bylaws filed with the State of Minnesota Attorney General’s Office. Further, we utilize a charter and work plan for each committee of the Board that defines the roles, responsibilities and meeting agendas for each. The Foundation utilizes an enterprise risk framework to help identify, prioritize and assign risk responsibilities to management and the Board.

Board of Directors/Board Committees

The Foundation is governed by a Board of up to 15 members that is broadly representative of our service area. In selecting new members, the Board considers individual attributes and representational factors, as well as strategic skills and experience. The Board assesses its performance, and that of individual members, every two years. Board members may serve up to 12 years.

The Board makes all major strategy and policy decisions as a whole. It has chartered three committees to assist it in fulfilling its duties: finance and audit, governance and investment. The Board has also chartered an executive committee whose principal responsibility is to align the work of the Board and its committees with the Foundation's strategy, and to prepare the Board for major policy decisions at each of its quarterly meetings.

Board Leadership

The Board has two officers – Chair and Vice Chair. The Chair is the primary liaison with the President and the Board of Directors. The Vice Chair serves when the Chair cannot. Officers are elected each year by the Board. Their terms are expected to be three years, and they can serve up to two terms. Our Vice Chair is not considered the presumptive next Chair. In the third year of the Chair’s term, a Chair-Elect is selected. The Chair-Elect has no official role, but will prepare to assume the Chair at the conclusion of the current Chair’s term.

Board and Staff Compensation

The Foundation utilizes market benchmarking to help set Board and staff compensation. We also utilize a formal performance review and feedback system as inputs to compensation and to create development and learning plans for Board and staff.
 
The Board reviews and approves Board compensation approximately every three years. The Board reviews and approves senior management compensation each year. The president reviews and approves all staff compensation, including that of senior management, each year.

Whistleblower Policy

The Foundation is committed to lawful and ethical behavior in all of its activities and requires that our Board of Directors, non-Board member committee members, employees and consultants conduct themselves in a manner that complies with all applicable laws and Foundation policies. To support this commitment, we have a whistleblower policy that is shared with the Board annually, is included in our employee handbook and is monitored quarterly by the Audit Committee of the Board of Directors. The policy provides a communication process for any involved party who wishes to raise concerns about wrongful acts at the Foundation. Wrongful acts encompass conduct that is fraudulent, dishonest or illegal, or which violates the Foundation's Articles and Bylaws, Conflicts of Interest/Code of Conduct Policy, Investment Policy, Confidential Information Policy, grantmaking policies, employee handbook policies or any other Foundation policy.

Employee Handbook Policies

The Foundation maintains an employee handbook that helps define the way we work with each other and our practices around employment, security and other matters. We review the handbook annually with the Audit Committee of the Board of Directors and periodically with outside counsel.

Investment Policy and Investment Managers

The Foundation’s long-term investment objective is to generate an inflation-adjusted return in excess of the IRS minimum 5.0 percent payout. The Foundation's investment efforts are coordinated by an Investment Committee of the Board comprised of three Board members and two outside experts, an internal investment staff that includes a chief investment officer and an outside investment advisory firm. The Investment Committee meets at least quarterly with a focus on asset allocation, risk management, performance review and investment manager selection. The Committee reviews its written investment policy each year and recommends changes to the Board. The Committee provides quarterly risk and performance reports to the Board. Learn about our financials.

If you have questions about any of these items please contact us.